It’s a Monday morning, and your team wants to brainstorm the next big product launch.
Your current office has one windowless conference room and zero inspiring vibes.
You could book the local hotel’s sterile business suite—or you could find a stylish, flexible space where energy and creativity can flourish. You need a short-term meeting space you can book—right away.
Businesses large and small are embracing pay-as-you-go, on-demand meeting spaces that let you pick the time, place, and vibe. It’s modern and convenient, and it might just be the difference-maker your next meeting needs.
How modern meeting spaces are changing
Not long ago, a “meeting room” was that sad corner in your long-term leased office suite. Maybe it had a whiteboard, maybe the Wi-Fi acted out, but over the last few years office culture has flipped. From fully remote setups to hybrid schedules, we’ve discovered that work can happen anywhere. Why lock yourself into a space that isn’t used all the time? Why pay for a conference room that sits empty for hours and hours each week?
Short-term meeting spaces are part of a bigger move toward flexibility in the way we work. Whether you’re brainstorming new product features with your team or pitching a high-stakes proposal to a client, you can find the perfect room—for exactly as long as you need it. It’s a total rethink of how we use (and pay for) space.
What are short-term meeting spaces?
Short-term meeting spaces are professional environments you can rent by the hour, day, or week. They’re made for productivity, collaboration—and, yes, a lot of style. It’s easier than ever to match your unique needs to the right location and only pay for the time you’re actually spending there.
If you need an impressive boardroom for ten executives, a funky lounge where you can run a workshop with interactive stations, a hybrid-friendly setup where in-person attendees and remote colleagues can seamlessly collaborate? Short-term meeting spaces have the tech and layout to handle it all.
The perks of pay-as-you-go meeting spaces
Short-term meeting spaces are changing the norms of business get-togethers. They give you the freedom to book exactly what you need, when you need it—no strings attached. Businesses and employees alike reap the benefits:
Convenience: If your team calls for an impromptu strategy session, you have access to book a room for the afternoon and get started, no long-term lease required. If you need a polished setting to wow a potential client next Thursday, select a high-end boardroom in the right neighborhood, complete with all the A/V equipment you need. Whatever type of space you need, you’ll see availability in real time and confirm the booking.
Efficiency: Many businesses pay to maintain large office suites with dedicated meeting rooms that end up sitting empty most days. With pay-as-you-go meeting spaces, you pay only for what you use. No overhead. No wasted square footage. That means more money left in your budget for the important stuff—like investing in your product or even a celebratory team lunch.
Flexibility: No two meetings are alike. Short-term spaces let you choose the exact size and style of the room for each event. You can also switch up locations. Whether you’re looking to host a quarterly offsite near your CEO’s favorite lunch spot or need a more convenient place for remote team members flying in from out of town, the world is your on-the-go conference room.
Consider the types of meeting spaces
A generic boardroom can kill a good idea before it’s even spoken—especially if it’s your first impression. Luckily, you’ll find short-term spaces in a variety of styles and configurations:
Standard conference rooms: Perfect for small team discussions, board meetings, or client pitches. They typically include a large table, comfortable chairs, Wi-Fi, and a display for presentations.
Larger presentation halls: Ideal for product launches, seminars, or all-hands meetings. They’re often equipped with projectors, sound systems, and seating arrangements designed to keep the audience engaged.
Workshop & event spaces: Need something more interactive for team building or training sessions? Workshop spaces can be reconfigured on the fly, giving you room for breakout groups, hands-on activities, or networking.
Meeting room gems in top markets worldwide
Your local environment can make or break your meeting. Check out a few stellar spots that are turning heads (and fueling productivity) in major business hubs around the world:
New York: Moxy Lower East Side – Factory Loft
Located in the Lower East Side, this space tips its hat to Andy Warhol’s legendary Factory studio. Picture double-height ceilings, floor-to-ceiling windows, and a sprawling outdoor terrace with city views that’ll leave your team awestruck. Even better, the terrace can seat up to 10 people for a formal boardroom meeting, plus casual seating for 15 more. If you want to breathe fresh inspiration into your brainstorming session, this is the place.
London: Roof Terrace at Landmark Lighthouse King’s Cross
Natural sunlight? Skyline views? Easy access to complimentary coffee and tea? Triple-check. The Roof Terrace at Lighthouse King’s Cross has all the makings of a productive yet relaxing meeting environment. Grab a presentation display for your slides, soak in the fresh air, and transform your usual stuffy meeting into something that feels more like a getaway. It’s a win-win for your productivity and your photo album.
San Francisco: Suite 422 at 350 Townsend
Got a team-building session on the docket or hash out strategy with a small group in a private lounge? Suite 422 delivers. There’s a comfy lounge area with two large desks in the back and a front space with a conference table for 4–6 people, a TV, and even coffee service. Perfect for day-long brainstorms or week-long sprints. And if you really love it, you can rent it for a month.
It's time to think short-term
When was the last time you truly used your company’s meeting room to its fullest potential? If you’re drawing a blank, you’re not alone. Businesses worldwide are noticing the efficiency and flexibility of short-term meeting spaces. They cut overhead costs, boost creativity, and offer that “wow” factor you can’t always achieve in the same old office.
Discover how short-term meeting spaces can transform your business operations and spark new ideas. Explore the network of meeting rooms on Deskpass today—your next great idea might just need the perfect space to come to life.
Get a complimentary $250 Deskpass credit when you sign up for a Teams account today.
